Digital workplace

Google Workspace as Microsoft Office alternative

Kevin Heeb

Published on 15.12.2025

13.04.2023

Google Workspace as Microsoft Office alternative

Google Workspace vs. Microsoft 365: Which solution suits your company?

Choosing between Google Workspace and Microsoft 365 is a strategic decision for many companies. Both offer powerful online collaboration tools, but which office suite will boost your team's productivity? We compare the two solutions to help you make the right decision for your business. Which solution is the ideal choice: Google Workspace or Microsoft 365

Comparison: Google Workspace versus Microsoft 365
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1. productivity and user-friendliness

‍GoogleWorkspace: Google Workspace scores with its complete cloud integration, which enables fast, location-independent collaboration. All applications are available directly in the browser, increasing flexibility for teams. This makes Google Workspace particularly suitable for teams that work in an agile manner and need to react quickly to changes.

‍Microsoft365: Microsoft 365 combines tried-and-tested desktop applications with modern web tools. It is the ideal solution for companies that rely on extensive functions and seamless integration with older Office formats.

2. collaboration in real time

Google Workspace: Google Workspace supports native collaboration in real time. Your teams can work on documents simultaneously and changes are synchronized automatically.

Microsoft 365: Microsoft 365 also offers real-time collaboration, but with limitations in the web version. Many companies therefore continue to use the more powerful desktop applications.

3. integration and compatibility

‍GoogleWorkspace: Google Workspace can be easily integrated into modern working environments, especially with different operating systems such as Windows, Mac, Linux and ChromeOS. This is a real advantage for agile, dynamic teams.‍

Microsoft 365: Microsoft 365 scores with its strong integration with existing Office formats and many third-party applications. Perfect for many companies with many years of Office use and large stocks of older files (e.g. with VBA macros)

‍Conclusionon the Microsoft Office alternative

The choice between Google Workspace and Microsoft 365 depends heavily on the specific requirements of your company.

For teams that want to work flexibly, browser-based and platform-independent, Google Workspace offers a lean and modern solution that is easy to manage.

Companies that rely on existing Office documents, add-ins and macros will find Microsoft 365 to be a proven and comprehensive Office suite.

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Checklist: Google Workspace is the right choice for you with these requirements
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Standardized fonts: You don't need custom fonts and can get by with Google fonts.
Browser-based applications: You prefer browser-based solutions and don't need locally installed desktop applications such as Microsoft Office.
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Real-time collaboration: Simple, smooth collaboration in real time on documents, spreadsheets and presentations is important to you.
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Cloud integration: You need strong integration with cloud services for centralized storage and access to documents from anywhere.
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Collaborative functions: Important for you - comment functions, version history and the ability to easily share documents with others.
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Low memory requirement: You have no need for applications that require a lot of local memory.
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Cost efficiency: You are looking for an economical solution that is easy to manage and has low costs.
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