Digital workplace

Google Workspace Guide: Everything you need to know to get started with Google Workspace

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Google Workspace Guide: Everything you need to know to get started with Google Workspace

What is Google Workspace?

Google Workspace is a cloud-based platform from Google that includes a variety of tools for collaboration, communication and productivity.

These include the familiar applications such as Gmail, Google Drive, Google Calendar, Google Meet, Google Docs and many more.

Thanks to the seamless integration of these tools, teams work together more efficiently, whether in the office, from home or on the move. Companies can significantly increase their productivity as a result.

Why Google Workspace is important for companies:

Real-time collaboration that works: While other tools require local edits and manual synchronization, Google Workspace enables real-time collaboration. Teams can work on spreadsheets simultaneously without having to create multiple file versions. Changes are immediately visible and the integrated comment function ensures smooth communication. Changes are saved immediately. If necessary, previous versions can be easily retrieved and restored in the version history.

Access from anywhere: Unlike some other solutions, which often require installation on a specific device, Google Sheets is completely cloud-based. Employees can access their environment securely and authorized from any device with internet access - be it laptop, smartphone or tablet. This makes Google Workspace particularly valuable for companies that rely on flexibility and mobile working.

Common file formats such as Microsoft Word, Excel and PowerPoint can be opened, edited and exported with Google Workspace. Seamless collaboration is also possible with partners who use other software.

Automatic updates: Another advantage of Google Workspace is the automatic update approach. Instead of having to install manual updates or wait for major versions, Google Workspace users always work with the latest version. New functions, security improvements or performance optimizations are integrated without interruption.

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The most important applications of Google Workspace

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1. gmail for companies

Gmail is one of the most popular email tools in the world. Gmail offers a secure, ad-free environment for communication. Features such as integrated spam protection and advanced search functions are unique. New: Google Gemini for Google Workspace helps you create emails, summarize and search intelligently, linked up to Google Drive level.

In Gmail, 99.9% of incoming spam, phishing and malware messages are blocked. (Google, 2024)

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2.Google Docs, Sheets and Slides: Create and edit documents optimally

Google Docs, Sheets and Slides are indispensable tools for digital collaboration. With Google Docs

Google Sheets can be used to create tables for analysis, planning or data management. Google Sheets can be linked to external sources or other spreadsheets to enable automatic updates and real-time data analysis.

Google Slides makes appealing and effective presentations possible - simple, flexible and collaborative. Google Slides offers professional designs and layouts and is seamlessly integrated into Google Workspace.

Google Docs is the word processing tool from Google. Teams can work on a document at the same time. Suggestions can be made without changing the original document and the comment function facilitates the exchange of feedback.

3 Google Drive: the central storage location

Google Drive is the central storage location for all types of files. Google Workspace offers . Files stored within Google Drive are automatically backed up to the cloud and can be accessed from any device. The risk of data loss is minimized and provides flexible working options - ideal for mobile or remote working teams.

4th Google Meet: Virtual meetings made easy

Google Meet is part of Google Workspace and enables virtual meetings. The options are extensive and range from screen sharing and live subtitles to integration with Google Calendar.

5 Google Calendar: Efficient scheduling

Employees and teams can easily coordinate their availability. Shared calendars allow teams to view availability in real time, allowing meetings to be planned quickly without any queries. Integration with GMail and Google Meet allows meetings to be created directly from an email, including automatically generated video conferencing for all participants.

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Gemini for Google Workspace

The latest addition to the Google Workspace family: Gemini for Google Workspace is an intelligent AI assistant.

Advantages of Gemini for Google Workspace: Google Gemini is seamlessly integrated into the Google Workspace environment. Google Gemini helps to automate daily tasks and makes work more intuitive and faster. What does that mean in concrete terms? Content can be created faster with Google Gemini, for example. Whether marketing texts, presentations or reports, Google Gemini makes suitable suggestions, optimizes the writing style and shortens the time to completion. This helps to save time.

The possibilities offered by Google Gemini enable companies to increase their productivity and concentrate on strategically important tasks.

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Security and data protection with Google Workspace

Google Workspace meets the requirements for strict data protection and security standards. Advanced security features ensure the comprehensive protection of sensitive data.

As a browser-based cloud-first solution , Google Workspace is continuously updated. Manual updates or installations are not required.

The integrated control mechanisms, modern encryption and zero-trust approach enable employees to work securely and flexibly - without the need for a VPN.

Compared to other desktop-based solutions, Google Workspace is more mobile and requires less maintenance. Google Workspace offers a high level of security and user-friendliness at the same time.

For complete data protection, we also recommend a backup service for emails, data on Google Drive as well as chats, shared chats and drives.

Success stories and case studies Google Workspace
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The role of the Google Workspace Partner

However, specialist knowledge and experience are crucial for smooth implementation and integration into existing systems. As a certified Google Cloud Partner in Switzerland, we support you every step of the way - from planning to ongoing support.

Selection of suitable license models and access to exclusive options that are not possible with direct booking
Advice on security and compliance and support with the configuration of access rights, data encryption and backup strategies
Onboarding services and training so that employees and teams use the functions of Google Workspace effectively
Optimization of processes to meet the requirements of the company

5 reasons to work with a Google Cloud Partner

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